KZN Wedding DJ™

Terms & Conditions of Service

General T&Cs

  • Should your venue be situated more than 100km from Durban, we would require accommodation for both DJ & Assistant. Accommodation provided is to be of 3 star or equivalent.
  • We are available to meet with the Bride & groom during our office hours which are 08h00 – 17h00, Monday to Friday. No meetings will be conducted on Saturdays or Sundays or Public Holidays.
  • All bookings will only be confirmed once we receive our DJ Packages document signed and received along with proof of payment.  If no DJ Packages document is received, but a deposit is paid, we assume you have read through our terms and documents and hereby agree to these terms.
  • KZN Wedding DJ, his employees or any person employed at a function will not accept responsibility and will not be held liable for any loss, damage, or injury to persons or property, of the client or associated with the client due to negligence or any other cause whatsoever.  While every precaution will be taken to ensure the safeguarding of your belongings, KZN Wedding DJ will not be liable for loss, theft or damage to any property whatsoever (décor, gifts, valuables, etc).

Sound Equipment & Liability

  • Should a member attending the function or anyone, directly or indirectly, associated with the function, damage with or without intent, the DJ’s equipment, the client will be liable for the cost of these repairs or replacement.
  • For an outdoor event, a guest list greater than 110 PAX & up to 200 Pax or certain large venues in KZN there will be an additional charge of R950.00 for additional PA. Payment will be included upon confirmation of your function. Should we be supplying Sound equipment for a band/singer, KZN Wedding DJ reserve the right to charge a minimum fee of R950.00 for extra gear
  • Should any equipment be damaged, lost or stolen due to the above mentioned, or any other reasons, the client may not claim non-rendering of services, and will be held liable for the repair or replacement of such equipment.
  • We reserve the right to cease all sound operation if power supply outlets do not meet our minimum requirements. this is to safe guard you, the client for any further damages to our sound equipment.

Copyright Of Video & Images

  • KZN Wedding DJ reserves the right to take footage (still photographs and/or video footage) of any function that we are involved in, be it directly or indirectly, and reserves the right to use such material for advertising purposes (Our website – www.kznweddingdj.co.za & Facebook Page). These Photographs will be edited & put onto a Dropbox Link and sent to you within 14 working Days. These Photos include our Branding.
  • A Blog of these photos is put onto our website for your to share with your friends – Follow the link https://www.kznweddingdj.co.za/blog
  • The client hereby waives copyright to such material.
  • “FREE Professional Photos” included in all Wedding packages is limited to Decor, Dance floor and venue and of course the guests. KZN Wedding DJ reserves the right to limit the amount of images loaded onto our Dropbox Account for you to access. These Images will have our logo on. This service does not replace/constitute as “Official Photographer” It is the responsibility of the Bride & Groom to Book their own Professional Photographer. Should you prefer a CD with these images, a fee of R250.00 will be charged.
  • Should no images be taken at your Wedding, this service cannot be exchanged for cash or any form of remuneration.

Instabooth T & C’s

  • A 50% Deposit is required to book and secure a date. An invoice will be sent to you with our banking details.
  • Cancellation Fees are as follows:
  • If Function is posted or cancelled, you, the client will be liable for a portion of the agreed fee as set out below (See Cancellation Terms below), KZN Wedding DJ reserve the right to charge a cancellation Fee as described below.
    • : If a Photobooth is cancelled 6 months or more prior to the confirmed function date, 20% cancellation fee of the total account (as per the original Package Booked) is due is payable.
    • : : If a Photobooth is cancelled  5 months prior to the confirmed function date, 30% cancellation fee of the total account (as per the original Package Booked) is due and payable.
      : : If a Photobooth is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the total account (as per the original Package Booked) is due and payable.
      : If a Photobooth is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the total account (as per the original Package Booked) is due and payable.
      : If a Photobooth is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the total account(as per the original Package Booked) is due and payable.
      : If a Photobooth is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the total account is payable (as per the original Package Booked)
    • The client must confirm all changes and cancellations in writing and all payments due to KZN Wedding DJ are payable before any booking is considered cancelled.
  • Dates & Venues are not transferable – a new Quotation & Booking Fee would be required in order to secure our services for a new venue or date.
  • We reserve the right to charge travel. Travel is charged at R5.00 per km.
  • All bookings are to be paid in full 7 days prior to your booking date.
  • In the unlikely event that our printer experiences technical difficulties, prints will be made within 72 working hours from your Wedding date
    COMPETITIONS:

    • Competition Vouchers can only be used with any 3 hour or more Printing or hashtag Package.
    • Discount only applies to local venues.
    • Not valid for Weekends unless by prior arrangement with management
    • Monday to Friday bookings only
    • Only ONE (1) voucher can be used per booking, per date
  • We require an area of approx 3m x 3m in order to set up our booth. A power point is required for us to connect our booth & printer etc. Please arrange this with your venue.
  • Your Instabooth booking with only be considered confirmed once a Booking Fee has been paid and has cleared in our account. The balance is due 7 working days prior to your booking date.
  • Idle hour fees are applicable and will be added to the final invoice should you wish for us to set up prior to the hours you have selected in any of our packages.
  • We offer “FREE” travel to certain venues when booking any 3 hour or more Printing or hashtag Package along with a Wedding Ceremony & Reception DJ Package
  • Hashtag Printing requires a live internet connection, please ensure that there is sufficient cellular reception at your venue before choosing the Hashtag Printing Package. We cannot be held responsible for lack of service due to insufficient cellular reception.
  • Should a member attending the function or anyone, directly or indirectly, associated with the function, damage with or without intent, the Instabooth, Printer or Props, the client will be liable for the cost of these repairs or replacement.
  • Should your booking fall between 18:00 & 22:00 for a minimum of 3 hours, dinner should be provided for the Operator & assistant.

Abuse:

  • Should any member attending the function abuse the DJ in any way, be it physical, verbal and/or other, he/she reserves the right to and may decide to immediately cease the rendering of services. This is for the safety of all concerned.
  • Should any of the DJ’s equipment be in danger at any point for whatever reason, he/she again reserves the right to and may decide to cease or alter the rendering of services. This is due to the fact that the client is responsible for all equipment on site. The entertainer is to offer his/her professional opinion hereon.
  • Should the abuse clause be required, the entertainer has the right to claim remuneration. He/she is entitled to claim for the actual number of hours worked or the minimum number of hours (whichever is greater) plus any additional expenses incurred (transport, accommodation or other).
  • Please note that this is only a last resort, as the entertainer will be required to explore all other available avenues before a decision is made to implement the clause. We are concerned about you, the client, just as much as our staff.

Mishaps and “Acts of God”

  • Our equipment is maintained to our standards and serviced as required. As with any electronic equipment, occasionally problems occur. Should a problem occur with the equipment, the best attempt will be made by the entertainer to replace or make do with this or other equipment. Should all attempts fail, we cannot be held liable for the failure of the function. Payment to that point will still need to be rendered.
  • Please Note that power failures or scheduled Load Shedding procedures do not entitle the client to claim non-rendering of services. The DJ is NOT responsible for electrical failures or load shedding at the respective Venue.

Travel

Travel within greater Durban area is free (as far as Kloof/Hillcrest/Bothas Hill, Umhlanga, Toti). We do not charge per km but a fixed rate per zone. Please enquire if you are not within the zones below:

  • Zone 1 – Ballito/Selborne/PMB – R600
  • Zone 2 – Midlands/Port Edward/Tinley Manor – R1000 (accommodation possibly required – venue dependent – please enquire)
  • Zone 3 – Berg/Hluhluwe – R1950 (accommodation required)

Cancellations after a DJ booking has been confirmed:

  • A R3000.00 Booking fee is required to book your Wedding DJ.
  • If Function is posted or cancelled, you, the client will be liable for a portion of the agreed fee as set out below (See Cancellation Terms below), KZN Wedding DJ reserve the right to charge a cancellation Fee as described below.
    • : If a function is cancelled 6 months or more prior to the confirmed function date, 20% cancellation fee of the total account (as per the original quote) is due is payable.
    • : : If a function is cancelled  5 months prior to the confirmed function date, 30% cancellation fee of the total account (as per the original quote) is due and payable.
      : : If a function is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the total account (as per the original quote) is due and payable.
      : If a function is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the total account (as per the original quote) is due and payable.
      : If a function is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the total account (as per the original quote) is due and payable.
      : If a function is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the total account is payable (as per original quote) is due and payable immediately. The client must confirm all changes and cancellations in writing.
  • If you, the client have booked a DJ & PHOTOBOOTH Package, a cancellation fee will be charged for BOTH services.
  • Dates & Venues are not transferable – a new Quotation & Booking Fee would be required in order to secure our services for a new venue or date.

Payment & Terms

  • A R3000.00 booking Fee is required in order to confirm your function. No Function is “confirmed” until this clears in our account.
  • All invoices must be paid in full before any function/event is rendered.
  • Balance payments are to be paid 7 working days prior to your Wedding or Event Date.
  • BEACH/FOREST WEDDINGS
    We reserve the right to charge an additional Fee for beach and/or forest Weddings. a Battery operated PA System is required for venues without power.  A fee of R950.00 will be added to your final invoice for Beach/Forest Ceremonies.
  • You’re Wedding Program & music selection will need to be sent to us 1 (one) week in advance. We cannot guarantee any last minute changes. All changes need to be sent to us via email only in order for these changes to be made.
  • All bookings must be paid in Full prior to the event. A booking Fee as indicated on your quote applies to all bookings. Any extra hours must be paid for in cash, on the day/night of the event before any services will be rendered.
  • A booking fee is required to secure your date. Should you, the client decide to change venues, a new quotation would be required to sign and confirm the venue change. We reserve the right to change our package options and further reserve the right to charge additional fees pertaining to certain venues (Bush Weddings etc). Please discuss this with the DJ.
  • In the event that the DJ has to setup his equipment ahead of the scheduled setup time due to venue regulations or any other reason, we hereby reserve the right to charge the “Hourly before midnight” rate for the specified amount of hours prior to the start of your Wedding/Event.
  • Please ensure that all outstanding/full amounts are paid in full prior to the day/night of the function. Should cash be your preferred method of payment, please ensure this is given to the DJ prior to the function. KZN Wedding DJ reserve the right to cancel your booking if any outstanding amounts are not paid in full prior to your booking date.
  • The client is required to sign the acceptance form. Should this form not be signed, but services in any way are rendered by the DJ, or any money is paid to the DJ it is deemed that the client is in agreement with these terms and conditions as here set, and an agreement is binding as if the client had physically signed the acceptance form.

COMPETITIONS

  • Competitions held by/on-behalf of KZN Wedding DJ are drawn randomly via “random Number Generators” or  “Lucky Draw. The Judges decision is Final.  Prizes not collected with 30 days from date of draw will be re-drawn and awarded to another Winner. Winners are required to collect their Prize from the Offices of “KZN Wedding DJ” or wherever stipulated by the competition rules. It is mandatory to have your photo taken & published for marketing purposes. Full Terms & Conditions are available on request – its the entrants responsibility to request these.

For the day

Please could you or your banqueting manager ensure that there is a solid, Standard, sturdy 2m trestle table with tablecloth prepared for the equipment so that the entertainer may set up beforehand.
Please discuss seating & catering requirements with him/her as well – A meal as served to guests is to be supplied for the DJ and an Assistant It is a good idea to have all service providers (DJ/musician, photographer, videographer) seated at a table closest to the DJs table or dance floor. Please note that the table the DJ is to operate off of, should be right near the dance floor so that he/she can better interact with the crowd.

Please contact me closer to the time once your arrangements have been finalized to discuss these details. However, if there are any problems please feel free to contact the entertainer direct or myself.