• Should your venue/ Event be more than 100km from Durban, we would require accommodation for both DJ & the Assistant. Accommodation provided is to be of 3 star or equivalent at the venue of which your event is being held. Should no accommodation be available at the venue, we require accommodation within 5km or closer of your Venue.
Should you wish for the DJ/Event Crew to book his/her own accommodation, A quote will be requested and a fee disclosed to you. This will be added to your final invoice separately.

• I am available for in-person meetings with the couples/clients during our office hours which are 09h00 - 16h00, Monday to Thursday. No meetings will be conducted on Fridays, Saturdays, Sundays or Public Holidays.

• Video Meetings are available on request. These are available Monday to Thursday, 08h00 – 17h00
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• KZN Wedding DJ reserves the right to limit after midnight hours to 02h00. Please chat to us if you have any concerns.

• To ensure accuracy of information and services provided, all communication is to be conducted via email only. Whatsapp or other social media platforms will not be entered into.

• The Client agrees to provide complete and accurate information regarding all event details, service requirements, venue logistics, and any special requests at least 14 days prior to the event date. KZN Wedding DJ shall not be held liable for any lack of services rendered resulting from incomplete, inaccurate, or withheld information provided by the Client.

• Any additional services requested on the day/or not disclosed and are required the day of the event that were not previously agreed upon in writing or paid for in advance are subject to availability and may incur additional charges. The Client acknowledges that they may be held liable for any such fees, which are payable immediately upon demand.

• KZN Wedding DJ, his employees or any person employed at a event will not accept responsibility and will not be held liable for any loss, damage, or injury to persons or any property of the client or associated with the client due to negligence or any other cause whatsoever. While every precaution will be taken to ensure the safeguarding of your belongings, KZN Wedding DJ will not be liable for loss, theft or damage to any property whatsoever (décor, gifts, valuables, etc).

• To ensure clear and effective communication, all correspondence, instructions, and decisions regarding the booking must come directly from the individual who made the original booking (“the Client”). We will only take direction from this designated primary contact unless otherwise agreed in writing. If you are working with a Wedding or Event Planner, please notify us in advance so that appropriate arrangements and permissions can be established. This policy is in place to avoid miscommunication and ensure a seamless event experience.

• Site meetings / Rehearsals are available at a rate of R1250.00 per Hour Excluding Travel. Our Travel fees apply and will be quoted for separately. DJ services for Rehearsal Dinners the night before your event are available. Pricing would be in accordance to the package you have booked.

• We are SAMRO & SAMRPA Registered. Our Licenses is available on request of the applicable agent.

SOUND EQUIPMENT, LIGHTING & MUSIC

• Should a member attending the event or anyone, directly or indirectly, associated with the event, damage with or without intent, the DJ’s equipment, the client will be liable for the cost of these repairs or replacement within 7 calendar days of the incident event date.

• An Umbrella, Gazebo or tent is to be provided for covering and the protection of overheating of the Sound equipment as well as protection against possible rainfall.

• Should you require additional sound equipment (eg: Additional Microphones), this will be charged for separately and is not included in any of our packages.

• Wedding Packages include a Complimentary PA System Speaker for Canapes / Pre-Drinks. This also includes a playlist of music of your choice. Should you decline this service, no remuneration nor refund will be entered into.

• The Complimentary PA System for Canapes / Pre-Drinks is included in our Wedding Packages does not include a Wireless Microphone. Should you require this for your Canapes / Pre-Drinks, this will be charged for separately.

• Should you book an entertainer for your Canapes / Pre-Drinks, the entertainer is fully responsible to ensure they provide their own equipment.

• Guests attending the event are not entitled to utilize any sound equipment including, but not limited to the use of Microphones, AUX Cables and any equipment owned by KZN Wedding DJ.

• In the Event that your entertainer does not / unable to provide their own Sound equipment, this will be quoted for separately according to their tech-rider.

• Should your entertainer cancel or be unable to provide any services for Canapes / Pre-Drinks, We reserve the right to charge a minimum fee of R1250.00 for Sound equipment for Canapes / Pre-Drinks.
This PA System would include a Wireless Microphone and a device with a Spotify Playlist otherwise our standard complimentary Canapes PA System will be provided at no cost to you.

• Should any equipment be damaged or stolen at the venue, by the guests but not limited to, Venue staff, and/or any other persons on the property at your venue, the client may not claim non-rendering of services, and will be held liable for the repair or replacement of such equipment.

• We allow Videographers to plug their recording devices into our desk however it is the responsibility of the Videographer to provide and have on hand, their own cables required for this.

• Should the Videographers recording devices interfere with our sound equipment in any way, we reserve the right to disconnect this from our Desk and inform the videographer immediately.

• Should an entertainer / Service provider hired by the client, require the use of our equipment, it is the responsibility of the client to ensure that should there be any damage directly or indirectly caused by the service providers instrument/s, the client will be held liable for costs of repair or replacement. This to be settled with us no later than 7 calendar days from the date of your event.

• A dedicated power source for the DJ is required. We regret that we cannot share any power source with any providers due to the nature our the electronic equipment.

• We reserve the right to cease all sound operation if the power supply outlets at your venue do not meet our minimum requirements. This is to safe-guard you, the client for any further damages to our sound equipment. We require a minimum of 215v in order for any Digital Sound equipment to operate, without this voltage, we are unable to operate any equipment.

• Should your Wedding Reception and Dancefloor be in two separate areas, A fee according to the scope of work required will be charged for an additional PA System / Sound Equipment. This fee is non-negotiable and will automatically be added to your balance invoice.

• Music requests are not recommended. Our Bridal couples and clients have the opportunity in creating a Spotify playlist with approx. 30 of their Favourite songs, giving the DJ scope of their music preferences. I hereby reserve the right to decline any music requests from guests that do not fit in with the requests of the client/ bridal couple.

• Uplighting is not included in any of our Packages and is considered an “Addon” and will be charged for additionally. Refer to the packages document for pricing

• Intelligent Moving Heads are not included in any of our Packages and is considered an “Addon” and will be charged for additionally.

• Dancefloor Lighting refers to a standard Lightbar with 2 Parcans and 2 Effects lights. This is included in your package along with a Hazer (fine smoke effect). Additional Intelligent Uplighting is available.

LIABILITY 

• While we understand the appeal of outdoor events, we do advise against setting up sound equipment in open-air environments due to the unpredictability of weather, especially rain. If the client chooses to proceed with an outdoor setup after being advised otherwise, they do so at their own risk.

• In the event of rain, or damaging conditions, We reserve the right to cease all services to safeguard our equipment/staff etc.

• Should any equipment be damaged due to weather conditions—including but not limited to rain, wind, or moisture—the client will be held fully liable for the full cost of repair or replacement of all affected equipment. No claims for non-rendering or interruption of services will be accepted under such circumstances.

• KZN Wedding DJ reserves the right to take footage (still photographs and/or video footage) of any event that we are involved in, be it directly or indirectly, and reserves the right to use such material for marketing purposes.

• KZN Wedding DJ reserves the right to post images on social media unless otherwise agreed to, prior to your event.

• We reserve the right to take Photos / Videos of but not limited to, the venue, décor and guests unless otherwise agreed to, prior to your event.

ABUSE
• Should any member attending the function abuse the DJ in any way, be it physical, verbal and/or other, he/she reserves the right to and may decide to immediately cease the rendering of services. This is for the safety of all concerned.

• Should any of the DJ’s equipment be in danger at any point for whatever reason, he/she again reserves the right to and may decide to cease or alter the rendering of services. This is due to the fact that the client is responsible for all equipment on site. The entertainer is to offer his/her professional opinion hereon.

• Should the abuse clause be required, the entertainer has the right to claim remuneration. He/she is entitled to claim for the actual number of hours worked or the minimum number of hours (whichever is greater) plus any additional expenses incurred (transport, accommodation or other).

• Please note that this is only a last resort, as the entertainer will be required to explore all other available avenues before a decision is made to implement the clause. We are concerned about you, the client, just as much as our staff.
Mishaps and “Acts of God”

• Our equipment is maintained to our standards and serviced as required. As with any electronic equipment, occasionally problems occur. Should a problem occur with the equipment, the best attempt will be made by the entertainer to replace or make do with this or other equipment. Should all attempts fail, we cannot be held liable for the failure of the function. Payment to that point will still need to be rendered.

• Please Note that power failures or scheduled Load Shedding procedures do not entitle the client to claim non-rendering of services. The DJ is NOT responsible for electrical failures or load shedding at the respective Venue.

TRAVEL & ACCOMMODATION
Travel within the greater Durban area is free (as far as Kloof/Hillcrest/Bothas Hill, Umhlanga, Toti). We do not charge per km but a fixed rate per zone. Please enquire if you are not within the zones below:

Should the venue be more than Three (3) hours driving time from Durban, the DJ & assistant will require 2 nights accommodation (the Night before & the Night of). KZN Wedding DJ cannot be held responsible for any delays due to traffic/act of god if this clause is not adhered to.

Should you wish your DJ to meet you at the venue for a meeting prior to your booked Wedding/Function date: the following fees will be added to your invoice:

ACCOMMODATION DUE TO CURFEW
• Its is the responsibility of the client to  book accommodation for the DJ and assistant. Should you wish for the DJ to book his/her own accommodation, a fee of R1650.00 will be cahrged. 
• Should no accommodation be provided at the venue forthe DJ/ Photobooth operator, we reserve the right to close at 22h00 and strike all equipment in order to drive home.
Please discuss this with the DJ / Photobooth Operator.

CANCELLATIONS - PLEASE READ CAREFULLY

• If your Event is postponed or cancelled, your booking fee is non-refundable/Non-Transferable
• Dates & venues are not transferable - a new Quotation & Booking Fee would be required in order to secure our services for a new venue or date.
• In the event of a national disaster preventing your function to go ahead (Covid 19 lockdown for example), I will endeavour to postpone your function to a date I am available on. If we cannot agree on a future date, we are all available on, the Booking fee (retainer) will be considered a cancellation fee and will not be refundable. With these things becoming completely unpredictable, all I ask is that we work together to find a suitable date for all suppliers in the event of a forced postponement. If the event is cancelled completely, the booking Fee (retainer) will be considered cancellation fee and will not be refundable. The balance (Amount quoted less retainer) is payable during the week leading up to your wedding.

• Should you cancel/postpone your event, and you have requested the DJ to book his own accommodation, the fee charged for accommodation will be added to your cancellation fee.
• All cancellations must be sent to us in writing to info@kznweddingdj.co.za

• A Cancellation Fee will be charged as per the below clause.
o If your event is cancelled more than 30 days prior to your booked date, a 50% cancellation Fee of the total invoice amount will be charged. Your Booking deposit will be considered the cancellation fee.
o If your event is cancelled within 14 days prior to your booked date, 75% cancellation Fee of the total invoice amount will be charged.
o If your event is cancelled within 7 days prior to your booked date, 100% cancellation Fee will be charged and no refunds will be entertained.

• Your cancellation will only be confirmed once your balance due has been settled. Proof of payment is required.

• Should you, the client booked a DJ & PHOTOBOOTH Package, a cancellation fee will be charged for BOTH services as per the cancellation clause set out above.

Dates & Venues are not transferable – a new Quotation & Booking Fee would be required in order to secure our services for a new venue or date.

PHOTOBOOTH & DJ COMBO
• In the event you have booked a DJ & PHOTOBOOTH Combo and wish to cancel the Photobooth only, a R1500 cancellation fee will be charged

Cancellations due to the Disaster Management Act (Covid19 Included)
• In the event of a national disaster preventing your function to go ahead, I will endeavor to postpone your function to a date I am available on. If we cannot agree on a future date we are all available on, the Booking Fee paid will be considered a cancellation fee and will not be refundable.
If the event is cancelled completely, the booking fee paid will be considered a cancellation fee and will not be refundable.

• The client has the option of postponing their Wedding or Event to a further date. The booking fee is held for up to 12 months. During this time, the client has ONE (1) Penalty Free transfer of date thereafter any changes in dates require the client to rebook and pay a new booking fee.
• We reserve the right to an increase in fees due to annual increases or a different scope of work.
• Should you wish to cancel your event and not opt for a postponement, your Booking Fee will be forfeited.
• This clause is only applicable as per hard-lockdown disaster management regulations.

BEACH/FOREST WEDDINGS
• We reserve the right to charge an additional Fee for beach and/or forest Weddings. a Battery operated PA System is required for venues without power. A fee of R950.00 will be added to your final invoice for Beach/Forest Ceremonies.
• You’re Wedding Program & music selection will need to be sent to us 1 (one) week in advance. We cannot guarantee any last minute changes. All changes need to be sent to us via email only in order for these changes to be made.
• All bookings must be paid in Full prior to the event. A booking Fee as indicated on your quote applies to all bookings. Any extra hours must be paid for in cash, on the day/night of the event before any services will be rendered.

• A booking fee is required to secure your date. Should you, the client decide to change venues, a new quotation would be required to sign and confirm the venue change. We reserve the right to change our package options and further reserve the right to charge additional fees pertaining to certain venues (Bush Weddings etc). Please discuss this with the DJ.
• In the event that the DJ has to setup his equipment ahead of the scheduled setup time due to venue regulations or any other reason, we hereby reserve the right to charge the “Hourly before midnight” rate for the specified amount of hours prior to the start of your Wedding/Event.

• Please ensure that all outstanding/full amounts are paid in full prior to the day/night of the function. Should cash be your preferred method of payment, please ensure this is given to the DJ prior to the function. KZN Wedding DJ reserve the right to cancel your booking if any outstanding amounts are not paid in full prior to your booking date.
• The client is required to sign the acceptance form. Should this form not be signed, but services in any way are rendered by the DJ, or any money is paid to the DJ it is deemed that the client is in agreement with these terms and conditions as here set, and an agreement is binding as if the client had physically signed the acceptance form.

PHOTOBOOTH
A Booking Fee is required to book and secure a date.

In the event of any cancellation for whatsoever reason, your booking fee paid is non-refundable.
The client is required to sign and return the packages and booking form. Should this form not be signed, but services in any way are rendered by The Provider, or any money is paid to The Provider, it is deemed that the client is in agreement with these terms and conditions as here set, and an agreement is binding as if the client had physically signed the acceptance form.

If your event has been paid for in Full, and is cancelled for whatsoever reason. Your booking fee remains non-refundable.
Please see the sliding scale below for your cancellation fee:

: If a function is cancelled 6 months or more prior to the confirmed function date, 20% cancellation fee of the balance amount (as per the original quote - Travel costs not included) is due is payable.
:: If a function is cancelled 5 months prior to the confirmed function date, 30% cancellation fee of the balance amount (as per the original quote - Travel costs not included) is due and payable.
: If a function is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the balance amount (as per the original quote - Travel costs not included) is due and payable.
: If a function is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the balance amount (as per the original quote - Travel costs not included) is due and payable.
: If a function is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the balance amount (as per the original quote - Travel costs not included) is due and payable.
: If a function is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the total account is payable (as per original quote - Travel costs not included) is due and payable immediately. The client must confirm all changes and cancellations in writing.

CANCELLATIONS DUE TO PANDEMIC (COVID19)
• In the event of a national disaster preventing your function to go ahead, We will endeavour to postpone your function to a date I am available on. If we cannot agree on a future date we are all available on, the Booking Fee paid will be considered a cancellation fee and will not be refundable.
If the event is cancelled completely, the booking fee paid will be considered a cancellation fee and will not be refundable.

• The client has the option of postponing their Wedding or Event to a further date. The booking fee is held for up to 12 months. During this time, the client has ONE (1) Penalty Free transfer of date thereafter any changes in dates require the client to rebook and pay a new booking fee.
• We reserve the right to an increase in fees due to annual increases or a different scope of work.
• Should you wish to cancel your event and not opt for a postponement, your Booking Fee will be forfeited.
• This clause [CANCELLATIONS DUE TO PANDEMIC (COVID19)]is only applicable as per hard-lockdown disaster management regulations.

PHOTOBOOTH & DJ COMBO
• In the event you have booked a DJ & PHOTOBOOTH Combo and wish to cancel the Photobooth only, a R1000 cancellation fee will be charged

COMPETITIONS:
Competition Vouchers can only be used with any 3 hour or more Printing or hashtag Package.
Discount only applies to local venues.
Not valid for Weekends unless by prior arrangement with management
Monday to Friday bookings only
Only ONE (1) voucher can be used per booking, per date
We require an area of approx 3m x 3m in order to set up our booth. A power point is required for us to connect our booth & printer etc. Please arrange this with your venue.
Your Instabooth booking with only be considered confirmed once a Booking Fee has been paid and has cleared in our account. The balance is due 7 working days prior to your booking date.
Idle hour fees are applicable and will be added to the final invoice should you wish for us to set up prior to the hours you have selected in any of our packages.
We offer “FREE” travel to certain venues when booking any 3 hour or more Printing or hashtag Package along with a Wedding Ceremony & Reception DJ Package
Hashtag Printing requires a live internet connection, please ensure that there is sufficient cellular reception at your venue before choosing the Hashtag Printing Package. We cannot be held responsible for lack of service due to insufficient cellular reception.
Should a member attending the function or anyone, directly or indirectly, associated with the function, damage with or without intent, the Instabooth, Printer or Props, the client will be liable for the cost of these repairs or replacement.
Should your booking fall between 18:00 & 22:00 for a minimum of 3 hours, dinner should be provided for the Operator & assistant.
COMPETITIONS
Competitions held by/on-behalf of KZN Wedding DJ are drawn randomly via “random Number Generators” or “Lucky Draw. The Judges decision is Final. Prizes not collected with 30 days from date of draw will be re-drawn and awarded to another Winner. Winners are required to collect their Prize from the Offices of “KZN Wedding DJ” or wherever stipulated by the competition rules. It is mandatory to have your photo taken & published for marketing purposes. Full Terms & Conditions are available on request – its the entrants responsibility to request these.
For the day
Please, could you or your banqueting manager ensure that there is a solid, Standard, sturdy 2m trestle table with tablecloth prepared for the equipment so that the entertainer may set up beforehand.
Please discuss seating & catering requirements with him/her as well – A meal as served to guests is to be supplied for the DJ and an Assistant It is a good idea to have all service providers (DJ/musician, photographer, videographer) seated at a table closest to the DJs table or dance floor. Please note that the table the DJ is to operate off of, should be right near the dance floor so that he/she can better interact with the crowd.

Please contact me closer to the time once your arrangements have been finalized to discuss these details. However, if there are any problems please feel free to contact